Travel & Expense Reimbursement

Notice: Meal expense allowances for organizational
travel (meetings, trainings, conferences) have been
updated to reflect current costs, matching the
standard GSA & NYS employee per diem average.

• Daily Maximum: $82.00 / day
• Meal Breakdown:
  • Breakfast: $18.00
  • Lunch: $24.00
  • Dinner: $40.00

Meal Reimbursement Guidelines:
What’s Covered: Standard meals (breakfast, lunch,
dinner) for the individual employee up to the permeal
allowance limits.
Taxes & Gratuities: Included within your meal
allowance (gratuities covered up to 20%).
Itemized Receipts Required: Please submit full
itemized receipts detailing your meal items.

Note: Credit card receipts, grocery store purchases,
stand-alone snacks/beverages outside regular
meals, and alcoholic beverages are excluded from
reimbursement.

Effective Jul. 1, 2026 – Dec. 31, 2026

• Reimbursement Rate: $0.76 / mile (IRS Standard Rate)
• What it Covers: Reimburses employees for using personal vehicles for work purposes— including fuel, insurance, and vehicle wear & tear.

All completed OHM BOCES Mileage Vouchers
must be submitted within 3 months of the travel
date. Vouchers exceeding three months will not be
considered for reimbursement.

Employees must maintain detailed records for each
business trip including date of travel, destination,
exact miles traveled and business purpose of the
trip.

Find the OHM BOCES Mileage Voucher in the
intranet staff forms section at www.oneida-boces.org/staff/intranet-staff/forms