Records Management

  • Records Management Requirements

    Districts in New York State are required by law to identify and maintain records. This service reviews the records management system of a school district. The program utilizes micrographics and a computer-assisted retrieval (CAR) system for district records that have long-term value. It provides for space savings, time savings, security and fixed file continuity. Individual consultant and training workshops are also provided.

    Records Retention and Disposition Schedule LGS-1 (supersedes ED-1, 01/01/2021) 

    The "LGS-1 Records Retention and Disposition Schedule" is for use by school districts, BOCES, county vocational education and extension boards, and teacher resource and computer training centers. This retention schedule covers most of the records maintained by school districts and other local education agencies.

    The LGS-1 Records Retention and Disposition Schedule indicates the minimum length of time that officials of School Districts (including community school districts in New York City and "special act" or institutional school districts), BOCES, County Vocational Education & Extension Boards, Teacher Resource & Computer Training Centers must retain their records before they may be disposed of legally.

    Before records disposition takes place, this Schedule must be formally adopted by resolution of the governing body. The State Archives has prepared and issued this Schedule in accordance with state law and regulation.



    Kimberly Hibbard
    CBO/Records Management Supervisor
    Phone: 315.793.8511

    Laura Elliott
    Records Retention Coordinator
    Phone: 315.793.8522
    Fax: 315.793.8537