Oneida/Herkimer School Library System Plan of Service Information Sections 1 - 4 (Basic Information, Governance, Description of Member Input on Policies, and Description of planning, evaluation, revision and approval process for all elements of the Plan of Service.) Plan of Service

Section 1: Basic Information

Address:  1900 Bleecker Street, Utica, New York 13501 Telephone:  315-793-8505 FAX:  315-793-8554 URL:  http://www.oneida-boces.org/sls/

System Service Area: Population, Public: Population, Non-public: 1800 square miles 37,599 1,898 Staff: Coordinator Secretary Online Research/Trainer Library Aide/Interlibrary Loan Data Entry Full time Full time Full time Full time Full time

List of Members (link here to more member contact info) District School Librarian/Contact Oneida BOCES www.oneida-boces.org Oneida/Herkimer SLS Patricia Skelly Mary McCormick Kenn Runninger Anitra Jefferson Herkimer BOCES www.herkimer-boces.org Herkimer SETRC Cathy Quackenbush Brookfield www.bcsbeavers.org Brookfield Central School Karen Zaleski Clinton Central www.ccs.edu Clinton Elementary Clinton Middle/High School Sue Smith Erin Dinneen Dolgeville www.dolgeville.org Dolgeville Elementary James A. Green High School Sue DeLuco Rachel Marotta Frankfort-Schuyler www.frankfort-schuyler.org Reese Road Elementary West Frankfort Elementary Frankfort-Schuyler High School Brenda DeJohn Donna Barberio Paul Girsdansky Herkimer www.herkimercsd.org Herkimer Elementary Herkimer High School Shelley Kirkpatrick Susan Scheu Holland Patent www.hpschools.org Holland Patent Elementary General Wm. Floyd Elementary Holand Patent Middle Holland Patent High Nicole Nicosia Nicole Nicosia Richard Axt Susan Palmieri Ilion www.ilioncsd.org Barringer Road Elementary Remington Elementary Ilion Junior High Ilion Senior High Susan Zaccaria Kelly Paul Mattie Sagaas Mattie Sagaas Little Falls www.lfcsd.org Benton Hall Elementary Little Falls Middle/High  Nina Pietrafesa Joy Patterson Mohawk http://clients.lvpmedia.com/mcs Fisher Elementary Jarvis High Nancy Noonan Tom Giammaria Mount Markham www.mmcsd.org Mt. Markham Elementary Mt. Markham Middle Mt. Markham High Claire Salo Tamara Jordan Terri Stile New Hartford www.newhartfordschools.org Elliot R. Hughes Elementary Myles Elementary Oxford Road Elementary Perry Junior High New Hartford Senior High Kristin Dardano Mary Ann Shiel Laurel Richards  Mary Pat Connors Carrie Storm New York Mills Union Free School District www.newyorkmills.org New York Mills Elementary New York Mills Jr/Sr High Linda Bluey Linda Bluey Non-Public Schools www.hgs-utica.com www.ndjugglers.org       House of Good Shepherd Notre Dame High Our Lady of Lourdes St. Mary's St. Peter's  St. Francis de Sales Andrea Williams Deborah Danquer Barbara Kloven Deborah Delaney Donna Jarmak Linda Carter Oppenheim-Ephratah www.oecs.k12.ny.us Oppenheim-Ephratah Elementary Oppenheim-Ephratah Jr/Sr High Rachel Marotta Rachel Marotta Oriskany www.oriskanycsd.org N.A. Walbran Elementary Oriskany High School Hilda Moses Maryann Mazzaferro Owen D. Young www.odyoung-csd.k12.ny.us Owen D. Young Central School Cindy Staley Poland www.polandcs.com Poland Elementary Poland High School Mary Sundberg Helen Zyma Remsen www.remsencsd.org Remsen Elementary Remsen High Anne Reilly Anne Reilly Richfield Springs www.richfieldcsd.org Richfield Springs Elementary Richfield Springs High Vicky Johnson Vicky Johnson Sauquoit Valley www.svcsd.org Sauquoit Valley Elementary Sauquoit Valley Middle Sauquoit Valley High Jody Hildreth Ylva Cortright Zane Mahar Utica City Schools www.uticaschools.org Albany Elementary Columbus Elementary General Herkimer Elementary John F. Hughes Elementary Jefferson Elementary Jones Elementary Kernan Elementary John F. Kennedy Jr. High Martin Luther King Elementary Watson-Williams Elementary Donovan Middle  Thomas R. Proctor High Kathleen Caruana Crystal Barringer Margaret Goodrich Rosemary Anguish Mary Schiek Rosemary Anguish Valerie Witte Joann Deitlen Mary Lourdes Heaton Alicia Adamczyk Mary Widomski Penny Lee Davies Anne Conde Waterville www.watervilleschools.org Memorial Park Elementary Waterville Jr/Sr High Lynne Lemery Debbie White West Canada Valley www.westcanada.org West Canada Valley Elementary West Canada Valley High Patricia DiTata Patricia DiTata Westmoreland www.westmorelandschool.org Westmoreland Elementary Westmoreland Jr/Sr High Bonnie Baker Ellen Zamperetti Whitesboro www.wboro.org Deerfield Elementary Harts Hill Elementary Marcy Elementary Westmoreland Road Elementary Parkway Media Center Whitesboro Middle  Whitesboro High April Bliss Wendy Egresits Karen Piersma Elizabeth Carroll Denise Hoffman Jennifer Welt Diana Caswell

Section 2: Governance Oneida/Herkimer School Library System Council Policies and Procedures 1. The School Library System Council shall be the policy recommending body of the Oneida and Herkimer BOCES, in compliance with Commissioner's Regulation 90.18.  90.18(7) (b) (I) The board of cooperative educational services... shall be the governing board of the school library system.  90.18(7) (b) (2) (ii) The governing board and the Council shall be responsible for the development of the plan of service.  Selection of future Council members The Council of the SLS shall consist of 15 members including: ten representatives of the 24 member school districts and one representative from a nonpublic school, Mid York Library System, the Central NY Library Resources Council, Mohawk Valley and Herkimer County Community Colleges. The school representatives shall be appointed as follows: 2 teachers, 4 library media specialists, 2 superintendents or designee (1 from each BOCES) and 2 principals (1 from each BOCES). Representatives from parent groups or boards of education will be encouraged and may replace either a librarian or teacher representative.  Administrators shall nominate their representatives on the SLS Council. Teachers and library media specialists shall be recommended by the Liaison Committee and nominated by the Chief School Officer of their respective districts. Council members from the other agencies shall be nominated by that agency's executive officer. All Council members shall be appointed by the Oneida-Herkimer-Madison BOCES Board of Education. Appointments for vacant Council positions shall be made by the first of June each year. Members may be re-appointed to additional terms.  All members shall serve three-year terms. One third of the Council members shall be appointed each school year. There shall be a rotation of the above categories so that the School Library Council will be broadly representative of both users and providers of the School Library System's services.  When a representative misses two consecutive meetings without contacting the School Library System member will be contacted by the Council Chair to determine if the member is still willing and able to serve. If not, a replacement will be sought.  Filling vacancies If a vacancy should occur before a term of appointment ends, the group (such as librarians, principals, etc.) from which the vacancy arises will recommend to the Oneida-Herkimer-Madison BOCES Board of Education a person from that group to fill the vacancy for the remainder of the term.  Council Operation The chairperson of the Council will call and conduct meetings of the School Library System Advisory Council at least four times a year. A chairperson and vice-chairperson for the following year will be elected by the Council members at the first meeting of each school year. In the absence of the chair, the vice chair shall preside at meetings.  Quorum-For purpose of voting, a quorum shall consist of a majority of members.  Amendment Process-Amendments may be made at any Council meeting after a Council member has submitted the amendment, discussion ensues, and a vote is taken. If carried, the amendment will be adopted. An agenda will be provided for each meeting and minutes will be recorded and distributed to Chief School Officers, the School District Liaison Committee, and the Council members. Amendments may be made by a majority vote of the Council at any regular meeting.  Meetings The four meetings for the School Library System Council will take place approximately every two months. A culminating meeting held jointly with the Liaison Committee in the late spring for a total of 5 meetings per year is an option.  The rules contained in the most recent edition of Roberts Rules of Order shall govern the proceedings of the council.  Communication 1. Description of Liaison (BOCES) responsibilities/Communication Coordinators a) procedures for communicating with school library system liaisons/communication coordinators. Five meetings of the Liaison Committee are planned annually.  b) the responsibilities of liaisons/communication coordinators.  District liaisons to the SLS have the responsibility of communicating SLS policies, procedures and services in their home districts. Conversely, they also have the responsibility of communicating their district's needs and requirements to the SLS and their colleagues on the Liaison Committee.  c) the method of selection of liaisons/communication coordinators.  School district liaisons shall be designated by the chief school officer of the member district. Liaisons must be certified library media specialists in public school districts. The term of service for the liaison will be determined by the chief school officer of the member district.  d) procedures used by liaisons/communication coordinators in promoting awareness of resources and services among system members and participants.  Before each regularly scheduled meeting, liaisons gather information on issues that will be discussed so district opinions are considered. Liaisons report annually to superintendents and or boards of education on how the district or school has used SLS services. Section 3: Description of Member Input on Policies A. Liaisons are selected by member schools and meet at least four times each year to provide feedback on operations and policies. Council Members represent users and providers of library service. They also meet at least four times each year.  B. Committees are formed to address specific issues such as Interlibrary Loan, Cooperative Collection Development, etc. Section 4: Description of planning, evaluation, revision and approval process for all elements of the Plan of Service. A. Plan Development      1. Member needs assessment includes annual SLS evaluation, workshop evaluations, and visits to member libraries to obtain feedback. The Liaison group provided specific recommendations on suggested activities to achieve the goals established by the Council in the Plan of Service.      2. Planning Process - SLS Council reviewed goals and objectives. Liaisons provided suggestions for activities. Council reviewed the feedback. A committee representing Council and Liaisons met to develop benchmarks. Liaisons reviewed the draft before it was adopted by the Council. District Superintendents in both Herkimer and Oneida-Madison BOCES had the opportunity to review the Plan before adoption by the Council. B. Evaluation will continue to be a part of the Annual Survey of Members and an ongoing part of SLS activities. Specific evaluation measures are described in the Plan. The Council will review the results and use the information to revise the Plan. Liaisons will continue to provide input and feedback on policies and procedures. C. Amendment Process - Members of the Council may propose amendments to the service plan for review and action at any Council meeting. After discussion, members will vote upon the amendment. If carried, the amendment will become part of the plan. D. Approval Process - The SLS Plan of Service was the result of a collaborative process that began with the Council meeting on December 6, 2000. The Council reviewed the components of the Plan of Service and identified issues. By-laws were also revised at this meeting. Liaisons met January 17, 2001 and worked to add activities to the goals identified by the Council. These goals were reviewed by the Council on February 14, 2001. A committee representing the Council and Liaisons met March 12, 2001 to develop benchmarks and expected outcomes for the goals and activities. Liaisons reviewed the final draft on March 22, 2001. The final draft was submitted for review and approval by the District Superintendents of Oneida-Herkimer-Madison and Herkimer BOCES Boards of Education. April 2-6, 2001 before being sent for approval to the New York State Department of Education. Any future plans of service will go through the same approval process. Back to the Oneida/Herkimer School Library System