BOCES School Library Services (SLS)

Oneida/Herkimer School Library System
Plan of Service
Section 5 - Mission Statement, Goal Statements, Activities and Intended Results
Five-Year Library System Plan of Service, July 1, 2001 - June 30, 2006
Plan of Service Information

Mission Statement:

Enable school districts to participate in sharing library resources and support access to information to achieve educational goals
Facilitate the teaching of information skills and strategies
Provide professional growth and long range planning opportunities
Instill the desire for lifelong learning

	Elements	Goal Statement(s)	Activities	Intended Results
I	Resource-Sharing Cooperative Collection Development Delivery Interlibrary Loan Resource sharing will enhance the availability of library/information resources to support teaching and learning.	Continue the Cooperative Collection Development program to increase the number and quality of resources in member schools Provide the best possible delivery system to maximize turnaround time for all member libraries Take steps to enhance the interlibrary loan system by implementing an online component that enhances services and equality for all member libraries Enhance ability of SLS members to share with other kinds of libraries Improve awareness of changes in technology that has an effect on resource sharing and options for access to information	CCD Year 1 Liaisons will gather information or offer advice on the status of CCD in their districts. By survey or structured interview SLS will assess awareness and satisfaction regarding CCD policies and procedures. Process will identify unmet needs. SLS office will gather information about statewide CCD activities in areas such as e-books to obtain new ideas. Plan will be revised by Council as needed. Publish a master list of topic areas. Year 2-5 Incorporate update on CCD into Annual Evaluation Monitor results and publish annual report of materials purchased Delivery Year 1 Liaisons will assist in an analysis of the delivery system to identify delays and other performance issues. Council will review the results of this analysis and recommend policy. SLS staff will explore alternatives including document delivery and electronic books to enhance resource-sharing performance. Year 2 Based on the results in Year 1, programs will be piloted to test improvements in regional delivery. Grant support may be sought to support pilot programs. Year 3-5 Evaluation of pilots will determine future priorities depending on the availability of funding. Online Interlibrary Loan Year 1 SLS staff will investigate options for managing point-to-point interlibrary loan with the System. Liaisons will assist in evaluating options and designing new policies and prodedures for online interlibrary loan. Council will review policies and procedures and recommend changes to System policies. Year 2 If satisfactory solution is available, implement system making procedural changes as needed. Pilot recommendations among 2 or more schools If satisfactory solution is not available, continue search. Year 3-5 Refine and enhance system or continue search. Annual monitoring of technological developments Monitor statistics for completeness. Year 1-5 Explore options for making school catalogs available to interlibrary loan systems in other kinds of libraries to improve reciprocity.	CCD Year 1 Information will be used to revise CCD policy and procedures by January. SLS office will develop performance targets. 80% of LMS will report understanding new CCD policy in Annual Evaluation. Year 2-5 10% increase in CCD participation each year. Specific questions on CCD will be added to Annual Evaluation. Majority of LMS will report satisfaction with CCD policy and procedures. Delivery Year 1 Establish performance targets. Action Plan for addressing delivery issues. Year 2 Results of pilots will result in new delivery plan by end of year. Adequate resources will be available to implement plan. Year 3-5 Delivery will meet performance targets in delivery plan. Ongoing revision of delivery plan to incorporate new options. Online Interlibrary Loan Year 1 Investigation will result in specific recommendations for implementing online interlibrary loan. Year 2 Pilot will result in plan for more general implementation. Year 3-5 Improved ILL efficiency and better statistics. Year 1-5 Plan for implementation. Increased external ILL.
II	Technology Services for member libraries- Machine-readable Union Catalog Database CoSers The School Library System will assist and encourage member libraries to make good use of technology to improve the quality of library service in the region.	Maintain and update the Online Union Catalog (CIDER) and Union List of Serials. Gather information on non-print materials and desirability of adding them to the regional catalog. Facilitate affordable prices for information resources in member libraries. Educate members on and promote the Electronic Doorway Library vision for schools. Expand this vision to school community at large. Expand information services to adapt to changing needs and technologies. Explore opportunities for using digitization to enhance the availability of resources and to contribute the educational piece for use of digital records.	Online Union Catalog Year 1-5 Continue to maintain and update the Online Union Catalog (CIDER) Year 1 Liaisons will assist in gathering information on amount of non-print resources and desirability of adding it to CIDER. SLS staff will analyze work flow for creating non-print records. Year 2-5 If adding non-print resources is a high priority, a timeline for converting records will be created. Progress will be evaluated annually Supplementary funding will be sought to support conversion efforts Union List of Serials Year 1 Evaluate use of ULS and explore options Year 2 Implement needed changes to ULS policies and procedures Year 3-5 Refine procedures and continue to evaluate volume of serials ILL Database CoSers Year 1-5 SLS will continue to provide and expand Online database searching as requested by participating members Staff development activities will be emphasized to maximize effectiveness of database use by library staff, students and teachers Investigate options for new databases Investigate methods of collecting data on usage. Digitization Year 1 SLS staff and interested librarians will investigate issues related to digitization in the school environment. Activities will include attending conferences and meetings to learn more about digitization. Learning will be communicated via liaison meetings and written reports At least one regional staff development activity will be scheduled to enlarge knowledge base. Other groups, which are involved with digitization projects, will be contacted to learn about their activities and the funding sources that may be available to support digitization. Partnerships will be initiated to investigate possible digitization activities. Year 2-5 Continue year 1 efforts with focus on those activities that are emerging with the greatest promise for improving teaching and learning Ebooks Year 1 SLS member libraries will pilot the use of Ebooks to assess impact on CCD, delivery and special client needs Year 2-5 Based on results of pilot, Council and Liaisons will plan for the use of Ebooks to serve the needs of regional schools Develop Co-Ser if indicated Publish e-book collection online.	Online Union Catalog Year 1-5 100% of new acquisitions and deletions will be entered into the catalog Information will be used to make a decision about entering non-print resources Costs will be established Year 2-5 Approach to non-print resources that meets regional needs Union List of Serials Year 1 Information will be used to make decision about the future of the ULS Year 2-5 Policies and procedures will respond to regional needs 10% increase in extended ILL because of new policies and procedures Database CoSers Year 1 Improved measurements of usage Year 2-5 Schools will have access to usage data to make purchasing decisions 10% increase in use each year Digitization Year 1 Increased knowledge about digitization as related to standards and assessment 20 people will attend workshops provided and will reflect that workshops meet needs through workshop evaluations. Year 2-5 Evaluation of cooperative lessons that use digitized resources will reflect improved student learning. Ebooks Year 1 3 schools will participate in Ebook pilots Year 2-5 Growing regional collection of electronic resources with evaluations that reflect effective use.
III	Identify Special Client Group Needs & the means for meeting them The School Library System will make use of existing networks to help schools meet the needs of special client groups.	SLS will survey member schools to identify special client groups. Use interlibrary loan and cooperative collection development to meet special client needs. Incorporate the use of adaptive technologies to make educational resources more accessible within the region. Investigate the role SLS can play in developing Academic Intervention Programs Broaden meaning of special client needs to include gifted and talented, advance placement students and other groups.	Year 1 SLS will include a questionnaire to identify special client groups in its annual survey. Identify special collections within the region and publicize them on the web-page Promote awareness of these collections through written reports and links from the web-page Explore options for developing links to regional service agencies and making them available on the SLS web-site Identify adaptive technologies and implications for using them with educational resources supported by SLS. Provide training session Establish committee to address Academic Intervention and make appropriate recommendations Year 2-5 Continue year 1 activities Incorporate evaluation of meeting special client needs into annual evaluation activities	Year 1 A representation of special client groups will be collated from surveys, and special groups will be identified. Web page link to special collections and service organizations by Spring 2002 Report of recommendations with timeline Year 2-5 Evaluations reflect satisfactory results.
IV	Continuing Needs Assessment/Professional development: (identify strategy for assessment & Goal(s) for professional development) The School Library System will continue to assess needs and provide professional development opportunities that support excellent library service.	Provide Professional Development and continuing education opportunities, which meet member school district needs and promote awareness of system services. Support growing need for recruitment to the library media profession Investigate the availability in the region of advanced course work for library media specialists Regional plans for supporting career days, job sharing, revival of future librarians clubs, other.	Year 1 Implement staff development activities identified for digitization, database use, implementing Scope & Sequence program Continue work on lesson plans and rubrics for Scope & Sequence As part of each meeting and staff development offering, gather information about regional needs for staff development Develop training Co-Ser for enhancing the use of technology by students and teachers as well as library staff. Continue participating in Leatherstocking Conference and use it as vehicle for providing staff development and obtaining information about regional needs SLS director will visit each new library media specialist or LMS new to position Year 1-5 SLS director will schedule visits to all library media centers at least once over the 5-year period. Whenever possible, visits will have multiple purposes. For example, liaison and committee meetings may be held in library media centers. Visits will be reported as part of annual report. Recruitment Year 1 Liaisons will brainstorm activities that can be implemented to target recruitment of SLMS in regional schools. Timeline for implementation will be developed Information will be shared on state and national activities through web-site Year 2-5 Implementation of activities - Sharing of results	Year 1 Number of workshops, attendance, evaluation of workshops. 75% of LMS will attend at least 1 workshop or conference. 90% of LMS visited will report satisfaction. Recruitment Year 1 New ideas will be tried and evaluated Year 2-5 Increase in availability of LMS
V	Awareness and Advocacy Improving awareness and advocacy will enable more students, teachers and administrators to have access to excellent information resources and use them effectively.	Promote SLS programs and services among members and the community at large. The SLS will focus on using the electronic format to communicate among members and the community at large. SLS will develop a simple presentation that can be used by members before school boards, parent and community groups to help explain the importance of both school libraries in academic success of students and SLSs in helping school libraries create information literate students. Develop presentations to promote the Scope & Sequence project and other issues among administrators and teachers. Continue efforts to extend library hours with emphasis on instruction and coordination with public library activities including the Gates Foundation projects.	Presentation of Scope & Sequence Year 1 Scope & Sequence committee will prepare a presentation to help explain the importance of information skills instruction to administrators, teachers, students and the community. Pilot presentation for Focus Group Year 2-5 Library media specialists will be offered training in presenting to encourage them to take responsibility in their districts. Presentation will be evaluated and revised as needed. Web Page Year 1-5 Liaisons will spend part of each meeting working on the content and organization of the SLS web page. All committee work supported by SLS funding will be represented on the website. Mini-Grant Program Analyze results of previous grants. Revise as needed.	Presentation of Scope & Sequence Year 1 Focus group will indicate presentation is effective. Year 2-5 LMS will indicate satisfaction with training On Annual Evaluation, LMS will report using presentation in 30% of school districts Web-Page Year 1-5 Website will be updated quarterly Reports from committees will be up on website within two weeks Mini-Grant Program New criteria will improve applications
VI	Communication and cooperation among members (school districts and non-public school) and participants (buildings) See sample Member Plan Effective communication and cooperation among member libraries will maximize the benefit of SLS services and promote excellent library service.	The SLS office will continue to communicate with central office personnel, liaisons and library media specialists about SLS services, resources and activities. The SLS staff will serve a connecting role to encourage mentoring for less experienced library media specialists by high performers in the region. Use online resources to minimize duplication of documents and enhance availability.	Year 1 Library media specialists will be asked for feedback on communication methods to determine if they are effective and efficient. Additional needs will be identified as part of the process. Develop plan for communication in support of mentoring Evaluate web-site at liaison meeting Investigate option of getting forms, directory and other from web-site using print only as back up SLS office will obtain feedback on duplication of documents sent out to schools, ex. the directory at the beginning of the school year Year 2-5 If new methods of communication seem indicated, they will be developed. Options will be explored for an SLS listserv, online chat, online conferencing using a variety of technologies. Liaisons will annually revise procedures manual and provide access online	Year 1 Updated needs assessment by spring 2002 Pilot that results in availability of mentors Feedback on what LMS want to receive Year 2-5 Evaluation will reflect positive reaction to improved communication
VII	Cooperative efforts with other library systems Continued cooperation with other library systems will enrich system activities and make a contribution to regional and statewide library service.	Promote and continue regional intersystem cooperation. To continue to work with Madison Oneida BOCES School Library System where such cooperation benefits the needs of students. Create partnerships with local groups like CNYLA to create a forum to discuss issues of importance to school libraries. To work with member school districts to create Supt. Day programs for school librarians. Work with CNYLA to revitalize programs and to coordinate efforts Explore possibility of supporting artists in residency or literacy programs for schools. Contribute to realizing the vision of the Regents Commission on Library Services	Year 1-5 The Director will participate in at least three regional meetings of SLS Directors, attend 3 Central New York Resources Council (CLRC) activities, serve on CLRC committees as requested, serve on the BOCES Technology Committee and Microcomputer Advisory Council, serve on RIC Library Automation Governance Council, and periodically meet with Mid York Library System staff. Year 1-5 Continue Leatherstocking collaboration Year 1-5 Share information about Superintendent Conference Day programs to provide more opportunities. Survey LMS at beginning of year Year 1 Target working with CNYLA to revitalize programs and examine CNYLA functions in relationship with SLS functions. Co-sponsor one CNYLA meeting Investigate artist in residence programs and literacy programs for region Year 2-5 Implement recommendations developed in year 1 Year 1-5 Raise awareness of Regents Goals among BOCES administrators, districts and public. Monitor progress to make appropriate contributions to planning and implementation.	Year 1-5 Improved regional cooperation. Year 1-5 More information will be available increasing options for LMS Year 1 Increase local membership in CNYLA 10% Decision to invest time or take advantage of existing programs Year 2-5 Attendance at Library Leg breakfasts and Lobby Day will increase Regional program
VIII	(a) Annual Evaluation by participants of programs and services (b) Description of how results of the annual evaluation will be used to plan future programs and services Effective formative and summative evaluation will assess outcomes and improve program quality.	(a) Determine level of satisfaction with existing services. (b) Conduct periodic need assessments to determine emerging needs. (c) Periodically assess fiscal needs and opportunities (d) Refocus evaluation on student achievement, professional development, new priorities (e) Use information from school member plans to plan SLS activities Enhance functionality of the annual evaluation process	Year 1 Council and liaisons will evaluate and revise annual evaluation as needed with pilot at the end of the year Year 2-5 Communicate results of annual evaluation to administrators and LMS Provide opportunity for suggestions and feedback to Council and liaisons	Year 1-5 Information will be used to make decisions.

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